This article will guide you through the process of replacing an existing e-signature template within one of your capital raises.
This can be particularly useful if you've received an updated document from your attorney or if you need to implement changes for both existing and new investors.
Follow the steps below to manage your e-signature templates seamlessly.
Step-by-Step Instructions
STEP 1: Create or Edit the E-Signature Document Template
Before you can replace an e-signature template, you must have the new e-signature template created. For detailed instructions on setting up e-signature document templates, refer to our guide.
If you only need to edit signature fields within an existing document, use the "Edit" option on the existing document rather than creating a new one.
NOTE: If you edit an existing e-signature document, the changes will automatically be made available in the Capital Raise Commitment Flow.
STEP 2: Add the New Document to the Appropriate Capital Raise Commitment Flow
Once the new e-signature document is created, follow the steps in this video or use the step-by-step instructions below:
Step-by-Step Instructions:
Navigate to the Capital Raise.
Click on the Deal Page button.
Click on Commitment Flows.
Click on Document Sequence.
If you have multiple Classes, click on the appropriate Class tab.
5. Click the +ADD DOCS button.
6. Select Attach Document and the following popup displays so you can search for the newly created e-signature document:
7. Choose the relevant Investor Types.
These indicate which investors will be served the document. For example, the Investor Type: Individual will be served to any investor who indicates they will be investing as an Individual in their Commitment.
8. Select who should complete the new e-signature document:
NOTE: The Notification Options portion of the popup will only display for your selection IF there are Commitments in your Capital Raise.
Only New Investors
Investors who have already made a commitment will be skipped and not required to sign this document. All future investors will be required to sign this document.
All Investors
If you choose All Investors, all previous and future investors will be required to sign this document.
NOTE: You can choose to notify your investors about the updated document by enabling the Send notification to all investors option. This ensures they are aware of the changes and can promptly complete the document.
9. Click Attach Document to save.
IMPORTANT: Editing Documents in the Commitment Flow.
If you choose to Edit a document in the Commitment Flow to change the Investor Entity Type for the document, you will be presented with this popup:
The YES Option:
Select the YES option to let the system know any investor who has previously completed this document may fill it out again. For example, if the Investor does a second commitment, they will sign the document again.
The YES option will NOT require any investor who has previously completed the document in a Commitment to redo the document.
The NO Option:
Select the NO option to prevent the document from being served to an Investor a second time, ever.
This option should be selected if the document is only to be filled out and signed by the Investor once - regardless of how many Commitments they may make.
STEP 3: Remove the Existing Document
To ensure investors don't see or interact with the old document, it's essential to Archive it. This will keep both versions from being served to your investors.
To remove the existing document:
Click the three dots on the right-hand side of the "old" document under Actions.
Select Archive.
This action preserves completed copies while removing the document from future investor view.
By following these steps, you can efficiently replace e-signature templates in your capital raises, ensuring all investors are working with the most up-to-date documents. If you have any questions or need further assistance, please don't hesitate to reach out to support@investnext.com. We're here to help you streamline your document management process.
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