InvestNext has a document-sharing tool that enables you to directly share K-1s and other private documents in-mass with each one of your investors. In essence, the tool reads the contents of the document. It intelligently matches it to the given investor — even if the contents don't exactly match the investor name in the system.
Before Getting Started: You must create a .zip file containing the documents you wish to share. For each document, ensure it contains the investor (Account) name. The name does not have to match InvestNext exactly; it just needs to be close.
If this is for your tax documents, you can also match by the Tax ID. If you are using this method, please make sure the document has the Tax ID in it AND the Investor's Account also has the Tax ID in it.
IMPORTANT: Before adding your documents, make sure to add the EIN Tax ID of your Project's Business Entity to your Project as described below. This will aid matching if you choose to match your documents to accounts using Tax ID match option.
Go to the Project
Click on the Settings tab
Click on the Account Settings section
Enter the Tax ID in the Accounting field.
Click Save Changes.
To watch a video walkthrough, go to the bottom of this article by clicking here.
STEP 1: Navigate to the project you would like to upload K1s or other documents for. Once you are in the project, navigate to Documents.
STEP 2: Click the New Documents button on the upper-right and select the Mass .zip Upload option.
STEP 3: Upload the .Zip file that contains your documents, and then choose a Name for this upload.
This will be the name given to the new folder containing the set of documents you wish to share. Then select the relevant Document type.
NOTE: If you are uploading tax documents and you choose this Document Type, you'll be prompted to select the Tax Document Type and the Document Method.
If you are uploading a non-Tax or non-statement document, choose the General Documents Document Type.
STEP 4: You can set up and use the Advanced setting by substituting the following items for the string in-between the carrots:
external_refis external_account_reference on the position.position_numberis the position numberinvestor_nameis the account name (investing entity)account_idis the backend ID for an "Account" (investing entity)
For example, to use the External Reference from an Account to match your documents, you would change this expression:
(?P<investor_name>.*)\.[a-zA-Z]*
to read:
(?P<external_ref>.*)\.[a-zA-Z]*
NOTE: Usually, the upload and matching should take no more than a few minutes.
Although, if you are uploading a large volume of documents, it may take a bit longer. In any event, there will be a 'progress status' indicator displayed in a small box at the bottom of your screen:
STEP 5. Click Review next to the recently uploaded document in the box highlighted above to view the individual uploads and the accounts they were associated if any.
During this step, you'll have the opportunity to update the Account associated with each individual document:
STEP 6. Once the appropriate accounts have been associated with the uploaded tax documents, you'll click "Complete Upload" which will prompt you to share the newly uploaded documents or not to share.
NOTE: New Document Notifications
When a document is Shared (Enable Portal Access), an email notification will go out within the hour to the investors that have a registered account on your investor portal. The notification is only sent once. If you re-share the document, this will not trigger another notification.
Mass Upload Documents Video (Start to Finish)
Related Articles: